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Privacy Policy for business contacts

In the following PDF download we describe how we handle your personal in the context of a business contact.

Privacy Policy for website

The following text is intended to inform you about how we process your personal data as part of our Internet offering. 

 

RESPONSIBLE BODY

Regelungs- und Messtechnik
Dipl.-Ing. Schaefer GmbH & Co. KG

Gutenbergstrasse 27
21465 Reinbek
Germany

 

Legal form: Limited partnership
Registered office: 21465 Reinbek, Germany
Court of Registration: AG Lübeck HRA 1026 RE
VAT no.: DE135507146
General partner: Dipl.-Ing. Schaefer GmbH
Registered office: Hamburg
Court of Registration: Hamburg HRB 52118
Management Board: Peter W. Schäfer, Lars Brömer

 

CONTACT INFORMATION FOR THE DATA PROTECTION OFFICER

datenschutz@rms-testsystems.de

 

WHICH TYPES OF PERSONAL DATA DO WE PROCESS AND WHEN?

We process your personal data under the following circumstances:

  1. If you visit our website, the browser used by your end device automatically sends information to our web server. This information is temporarily saved in a so-called log file. Without any action on your part, the following information is collected and saved until the automatic deletion:
    • IP address of the requesting computer
    • Date and time of access
    • Name and URL of the accessed file
    • Website from which access took place (referrer URL)
    • Browser used and, if necessary, the operating system of your computer as well as the name of your Internet access provider.

Furthermore, we also use cookies and analytics services when you visit our website. More information on this can be found under ‘Analytical tools’.

  1. If you would like to send us an application in response to an advertised position or on your own initiative, we will process the documentation and personal data you submit.
    • In case of applications to advertised positions and/or speculative applications, we require your name, address and other contact information, date of birth, place of birth and nationality, as well as qualification documents. Furthermore, you can provide additional optional information to us, which you believe would be advantageous for establishing a business relationship.

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PURPOSE OF DATA PROCESSING

We only use data actively provided by you for the respective agreed purpose and only to the extent required.

  1. The data specified is processed by us for the following purposes:
  • To guarantee that connection to the website is established smoothly
  • To ensure that using our website is convenient
  • To evaluate system security and stability, as well as
  • For further administrative purposes.

Article 6, par. 1, sentence 1, lit. f GDPR is the legal basis for data processing. Our legitimate interest results from the purposes for data collection listed above. Under no circumstances will the data collected be used for the purpose of drawing conclusions about you as an individual.

  1. Data processing serves the purpose of establishing and implementing a business relationship according to Article 88 GDPR in combination with Section 26 BDSG. In the event of a positive decision, the personal data is recorded in our personnel file and the purpose of the procedure is ‘Employee administration’.

 

CATEGORIES OF RECIPIENTS OF PERSONAL DATA

 Your personal data is not passed on to any third parties for anything other than the purposes listed below.

We only pass on your personal data if:

  • you have given your express consent according to Article 6, par.1, sentence 1, lit. a GDPR;
  • disclosure is required according to Article 6, par. 1, sentence 1, lit. f GDPR for enforcement, exercise or defence of legal claims and there is no reason to believe that you have an overriding legitimate interest for the non-disclosure of your data;
  • in the event that there is a legal obligation to disclose information according to Article 6, par. 1, sentence 1, lit. c GDPR; and also
  • this is permissible under law and according to Article 6, par. 1, sentence 1, lit. b GDPR is required for processing contractual relationships with you.

Data is only passed on to third parties if you have given us your consent.

 

FOR HOW LONG DO WE STORE PERSONAL DATA?

  1. Cookies are stored in your browser as so-called session cookies so that your browser automatically deletes them after you leave the website. In this case, the duration of storage depends on the technical functionality of the browser used.
  2. Personal data collected will be stored for the following durations:
    1. In the event of cancellation: a minimum of three months. In turn, the maximum storage period is six months.
    2. In the event of termination: our data retention periods apply. Information held about you is made available to you in the event of termination.

Please note that we delete your data if storage is impermissible, particularly if the data is incorrect. Data is blocked rather than deleted if there are legal or factual obstacles (for example special legal obligations resulting from commercial and tax provisions).

 

RIGHT TO OBJECT

If your personal data is processed on the basis of legitimate interests according to Article 6, par. 1, sentence 1, lit. f GDPR, you have the right to file an objection to the processing of your personal data according to Article 21 GDPR provided that there are grounds resulting from your specific situation or against which opposition is entered. In case of the latter, you have a general right to object that can be implemented without specifying a particular situation.

If you would like to make use of your right of revocation or objection, sending an email to datenschutz@rms-testsystems.de is sufficient.

 

RIGHT TO ACCESS, RECTIFICATION, DELETION, LIMITATION 

The person affected has the right to access information regarding the personal data concerned as well as the right to rectify, delete or limit processing. The person affected also has the right to object to the processing.

 

RIGHT TO DATA PORTABILITY

The person affected has the right to data portability.

 

RIGHT OF APPEAL WITH A REGULATORY BODY

You have the right to appeal to a regulatory body.

 

PROVISION OF PERSONAL DATA

There is no legal obligation for the provision of personal data.

 

AUTOMATED DECISION-MAKING INCLUDING PROFILING

Under certain circumstances, automated profiling may take place with the objective of evaluating personal aspects. We use these profiling measures under the following circumstances:

Due to legal and regulatory provisions, we are obligated to combat money laundering, financing of terrorism and asset-endangering criminal offences. In the process, data analyses are carried out (inter alia, a comparison with legally stipulated lists).

 

Analytical tools 

We use cookies on our website. Cookies are small files that your browser automatically creates and stores on your end device (laptop, tablet, smartphone or similar) when you visit our website. Cookies do not harm your device and do not contain viruses, Trojans or other malware.

Cookies contain information regarding the specific end device used. However, this does not mean that we have direct knowledge of your identity.

On the one hand, the use of cookies is intended to make using our offering more convenient for you. As a result, we use so-called session cookies to recognise that you have already visited some pages of our website. These session cookies are automatically deleted after you leave our website.

Furthermore, we also use temporary cookies to optimise the user-friendliness of the site. Temporary cookies are stored on your end device for a predetermined period of time. If you revisit our website to make use of our services again, the system automatically recognises that you have visited previously and which preferences and settings you have specified so that it is not necessary to input them again.

On the other hand, we use cookies to compile and analyse statistical data on the use of our website and for the purpose of optimising our offering for you (see figure 5). These cookies enable us to automatically recognise that you have previously visited our website in the event of a revisit. These cookies are automatically deleted after a defined period of time.

The data processed through the use of cookies is required for the specified purpose of safeguarding our legitimate interests as well as those of third parties according to Article 6, par. 1, sentence 1, lit. f GDPR.

Most browsers automatically accept cookies. However, you can configure your browser so that no cookies are stored on your computer, or so that a notification appears before a new cookie is stored. Full deactivation of cookies may mean that you are not able to make use of all functions available on our website.

The tracking measures described in the following section and that are used by us are performed on the basis of Article 6, par. 1, sentence 1, lit. f GDPR. Through the use of tracking measures, we want to ensure the needs-based design and ongoing optimisation of our website. We also use tracking measures to compile statistical data on the use of our website for the purpose of analysing the optimisation of our offering for you. These interests are considered to be legitimate as set out in the aforementioned provision.

The respective data processing purposes and data categories are to be taken from the corresponding tracking tools.

  1. Google Analytics

We use Google Analytics, a web analysis service by Google Inc. (https://www.google.de/intl/de/about/) (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter referred to as ‘Google’), for the purpose of needs-based design and ongoing optimisation of our websites. In this regard, pseudonymous user profiles are created and cookies (see figure 4) are used. The following information is generated through the use of cookies regarding your use of this website, such as

  • Browser type/version
  • Operating system used
  • Referrer URL (the site visited previously)
  • Host name of the accessing computer (IP address)
  • Time of server request.

This information is sent to a Google server in the USA and stored there. The information is used to analyse the use of the website, to compile reports regarding website activities and to render other services relating to website and Internet usage for the purposes of market research and needs-based design of these web pages. This information may also be passed on to third parties where required by law or if third parties process the data on our behalf. Your IP address will not be associated with other data collected by Google under any circumstances. IP addresses are anonymised, meaning that assignment is not possible (IP masking).

You can refuse the installation of cookies using the appropriate setting in the browser software; however, we would point out that in this case you may not be able to use all the functions of this website to their full extent.

You can also prevent the collection of data generated by the cookie and relating to your use of the website, (including your IP address) as well as the processing of this data, by downloading a browser add-on and installing it (https://tools.google.com/dlpage/gaoptout?hl=de).

Furthermore, Google provides a deactivation feature for the most popular browsers, which gives you more control of what data is collected and processed by Google. If you activate this option, no information regarding the visit to the website will be sent to Google Analytics. Activation does not prevent information being sent to us or other web analysis services used by us. You can find more information regarding the deactivation option provided by Google as well as how to activate this option under the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

As an alternative to the browser add-on, particularly for browsers on mobile end devices, you can prevent collection by Google Analytics by clicking on this link. It uses an opt-out cookie that prevents future collection of your data when visiting this website. The opt-out cookie only applies in this browser and only to our website and is stored on your device. If you delete the cookies in this browser, you must store the opt-out cookie again.

 

DATA SECURITY

Otherwise, we apply appropriate technical and organisational security measures in order to protect your data against accidental or deliberate manipulation, partial or total loss, deletion or unauthorised access by third parties. Our security measures are continuously improved in accordance with current technical developments.

 

ACTUALITY AND AMENDMENT OF THIS PRIVACY POLICY

This privacy policy is currently valid and is dated May 2018.

As a result of the further development of our website and offers beyond or due to legal or official provisions, it may be necessary to amend this privacy policy. You can access and print the respective current privacy policy at any time from our website.